Privacy Policy

1. Introduction

Welcome to NOTALIC. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use our meeting intelligence platform.

2. Information We Collect

Account Information

When you create an account, we collect your name, email address, company name, and password. For paid plans, we also collect billing information through our payment processor (Stripe).

Meeting Data

We collect and process meeting recordings, transcripts, summaries, and associated metadata (participants, date, duration) that you upload or record through our platform. This data is encrypted and stored securely.

Usage Information

We automatically collect information about how you use NOTALIC, including features accessed, time spent, and interaction patterns. This helps us improve our service.

3. How We Use Your Information

• Provide, maintain, and improve our services
• Process and transcribe your meetings using AI
• Send you service updates and support messages
• Analyze usage patterns to improve features
• Prevent fraud and ensure platform security
• Comply with legal obligations

4. Data Sharing and Disclosure

We never sell your data. We only share your information in these circumstances:

• With your consent: When you explicitly authorize us to share data
• Service providers: Third-party services that help us operate (e.g., AWS for hosting, Stripe for payments)
• Legal requirements: When required by law or to protect our rights
• Business transfers: In case of merger, acquisition, or asset sale

5. AI and Machine Learning

Important: We DO NOT use your meeting data to train our AI models. Your meetings remain private and are only processed to provide you with transcriptions, summaries, and insights. We use pre-trained AI models from third-party providers (such as OpenAI) under strict data processing agreements.

6. Data Security

We implement industry-standard security measures including:

• End-to-end encryption for all data in transit and at rest
• Regular security audits and penetration testing
• Access controls and authentication mechanisms
• Automated backups and disaster recovery
• SOC 2 Type II compliance

7. Your Rights (GDPR)

If you're in the European Economic Area, you have the right to:

• Access: Request a copy of your personal data
• Rectification: Correct inaccurate data
• Erasure: Request deletion of your data ("right to be forgotten")
• Portability: Export your data in a machine-readable format
• Restriction: Limit how we process your data
• Objection: Object to certain processing activities

To exercise these rights, contact us at privacy@notalic.com

8. Data Retention

We retain your data for as long as your account is active or as needed to provide services. You can delete your account and all associated data at any time from your settings. After deletion, we will remove your data within 30 days, except where required by law.

9. Cookies and Tracking

We use cookies and similar technologies to provide and improve our services. You can control cookies through your browser settings. Essential cookies are required for the platform to function.

10. International Data Transfers

Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission.

11. Children's Privacy

NOTALIC is not intended for users under 18 years of age. We do not knowingly collect data from children. If you believe we have inadvertently collected such data, please contact us immediately.

12. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of significant changes via email or through the platform. Your continued use of NOTALIC after changes constitutes acceptance of the updated policy.

13. Contact Us

If you have questions about this privacy policy or our data practices, please contact us:

Email: privacy@notalic.com

Address: [Your Company Address]

Data Protection Officer: dpo@notalic.com